Accidents and near misses under control
Employees report incidents from their phone via a single link, photo included. You get case handling, reporting deadlines and statistics that prevent the next accident.
No credit card required. Set up in 5 minutes.
Incidents
Share one link
Put up a QR code or share the link: employees report accidents and near misses straight from their phone, photo included.
The case lands with you
The incident arrives instantly. Assign an owner, investigate the cause and close the case with documentation.
Prevent the next one
Statistics and patterns show where things go wrong, and improvements go straight into the action plan.
✓The case lands with you
The incident arrives instantly. Assign an owner, investigate the cause and close the case with documentation.
✓Prevent the next one
Statistics and patterns show where things go wrong, and improvements go straight into the action plan.
Every feature, in detail
Full transparency about what the incidents module does. Every line corresponds to something the system actually does.
Reporting from the workplace
- One link for the whole workplace
Everyone reports through the same link: print it, pin it up, put it on the intranet. No login, no app.
- Report from the phone in 2 minutes
When, where, what: the form is built to be filled in on the spot, while details are fresh.
- Photos with the report
Take a picture of the situation and attach it directly. Images are stored in private EU storage.
- Accidents and near-misses alike
Near-misses are the gold: they tell you where the next accident will happen before it does.
- Name is optional
Employees can report anonymously, the threshold for reporting should be as low as possible.
- Witnesses and immediate action
The form captures witnesses and what was done immediately, details forgotten by tomorrow.
- Officers notified instantly
Every new report triggers an automatic email notification to the responsible people.
Case handling and prevention
- Case management with statuses
New → investigating → closed, with an assigned owner, no incident falls between two chairs.
- Root-cause analysis at closure
When the case is closed, the underlying cause is documented. That is what prevention is built on.
- Preventive actions in the action plan
Create actions directly from the incident: they land in the same action plan as your risk assessment, with owner and deadline.
- Complete incident history
Every report is kept with time, place, description, photo and case trail, your documentation for inspections or insurance cases.
- Connected to your risk assessment work
Incidents and the risk assessment share one action plan, so the OHS effort hangs together in one place.
- The link can be deactivated
The reporting link can be closed and reopened, e.g. after misuse or reorganisation.
Legal & compliance
- Supports the notification duty
All documentation about the accident is gathered in one place, ready for the statutory notification, with the details captured from day one.
- Working environment documentation
Recording accidents and near-misses is part of the systematic OHS work labour inspectorates ask for.
- Included in the risk assessment module
Incidents are part of the risk assessment package: one OHS system, one price.
- GDPR as data processor
Data processing agreement under art. 28, EU hosting and self-service data export.
Security & operations
- Encryption throughout
All traffic is TLS-encrypted, and data at rest is encrypted in EU data centres in Frankfurt.
- Private photo storage
Attached images live in private object storage with no public URLs.
- Random reporting tokens
The link uses long random tokens. It cannot be guessed from the outside.
- Spam protection on the form
Rate limiting with hashed IPs protects against automated submissions.
- Organisational separation
Every query is bound to your organisation, data cannot cross between customers.
- Certified infrastructure
Verkta runs on ISO 27001 and SOC 2 certified infrastructure (Vercel, Neon). Verkta itself is not yet certified, we say so honestly until that changes.
Catch the near misses before they become accidents
One link for the whole workplace, ready in five minutes.